Job Description

We are seeking a highly organized and detail-oriented Project Coordinator to support travel logistics, operational projects, and administrative activities for our global biopharmaceutical client.

The ideal candidate is a proactive, self-directed professional who can independently coordinate employee travel, manage multiple priorities, and provide reliable support to internal teams. This individual will have strong organizational, communication, and problem-solving skills, with the ability to maintain accuracy and efficiency in a fast-paced environment.

This opportunity offers the potential for long-term career growth within the organization.

This position requires daily onsite attendance in Boca Raton, FL.

Responsibilities

• Coordinate employee travel arrangements, including flights, hotels, rental vehicles, itineraries, and last-minute changes.
• Serve as the primary point of contact for travelers, communicating travel details, updates, and changes.
• Process and track employee per diem payments, travel expenses, and related costs.
• Support operational projects by maintaining documentation, tracking deliverables, and monitoring timelines.
• Identify potential project delays or issues and escalate concerns as needed.
• Gather and organize information from multiple sources to prepare reports, project updates, and operational materials.
• Coordinate meetings, prepare agendas, document meeting notes, and track follow-up actions.
• Provide administrative and project coordination support to operational leaders and cross-functional teams.
• Track travel expenses, project costs, and operational metrics while maintaining accurate records.
• Collaborate with internal stakeholders to ensure effective communication and timely completion of tasks.
• Manage multiple priorities and deadlines while maintaining accuracy and attention to detail.

Required Qualifications

• Associate degree or High School Diploma/GED with at least 2 years of relevant experience.
• Minimum of 4 years of professional experience in project coordination, travel coordination, operations support, administrative support, or a related field.
• Experience coordinating employee travel arrangements and managing logistics.
• Ability to work independently, take ownership of responsibilities, and manage tasks with minimal supervision.
• Strong organizational, multitasking, and time-management skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite, including Excel, Outlook, Word, and Teams.
• Experience working across multiple systems, databases, and operational processes.
• Strong attention to detail, problem-solving abilities, and customer service skills.
• Ability to prioritize competing responsibilities and consistently meet deadlines.

Preferred Qualifications

• Bachelor's degree in Business Administration, Operations, Project Management, or a related field.
• Experience supporting operational teams, field employees, or multi-site organizations.
• Experience tracking project budgets, operational expenses, or performance metrics.
• Familiarity with processing travel expenses, employee reimbursements, or per diem payments.
• Previous experience in pharmaceutical, biotechnology, healthcare, manufacturing, life sciences, or another regulated industry.

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